How to Host an Event on Pre

First things first

1. Setting up your Event Details

2. Editing your Event Info
A. Event Details
B. Startups Participating
C. Rating Criteria

3. Activating the Event

4. Running your Event with Pre
A. Event Code
B. Judges Code
C. Rating Criteria

5. Ending the Event

Whether you’re looking to use the Pre app at your next event, or just want to try it out, this guide will get you up to speed.

With this guide you will learn how to...
1. Setup your Event on the app
2. Customize it to your liking
3. Run your Event with the app

First Things First

Download the Pre app. Sign in. You will land on the default PreInvesor page.

There are three roles on Pre: PreInvestor, Startup, and Host. Switch to the Host role by tapping the arrow next to PreInvestor text on top of the screen

Note
If you are having trouble finding the app in your app store, visit pre.vc/download/ on your mobile device and tap the appropriate link for your device.

1. Setting up your Event Details

On the home screen of the Host role, tap the Host an Event button. Fill in the basic event info. Don't worry, you can always change any part of this information later. After clicking on the Submit button, you will be taken to the event page where you can fully customize your event.

2. Editing your Event Info

You should now be on the Event Info page. This is the page where you can edit all your details and activate your event so that others can join. Go through the following three sections to understand what you can do.

A. Event Details

Here you can edit the event details you entered earlier. This is also where you can edit the amount of preMoney everyone in the audience will receive. To make changes, tap the Edit button at the top of the box. After making changes, tap Submit.

Note
We have found 10,000 preMoney to be the sweet spot.

B. Startups Participating

The Startups Participating box is where you add or delete startups to your event list. You add them to the list. They confirm their participation. When everyone has confirmed, you are ready to activate the event.

There are three ways for you to add startups to the list:

Note
The startup code can be found in the Instructions box at the bottom of the Event Info page. You will have also received it in an email when you first set up the event.

Option 1: Adding each startup manually
Tap on the green button at the bottom right corner of the box and fill out the startup's name and email. By using this button, an email is sent from Pre directly to the startup's email you enter. If the startup already has a Pre account, it will only need to confirm its participation by clicking on a link received. If it does not have an account, clicking on the link creates an account for the startup and also the startup's participation at your event is confirmed. Until the startup clicks on the link to confirm its participation, it will show up as “awaiting startup response” in the box at your end.

Option 2: Send participation info to all startups at once
Use the Share icon on the top right corner of the box to send them event information. They will receive the 6-digit Startup Code to apply to your event as well as instructions on how to download the app and apply to your event. In this case, the startup will have to first create a startup account on Pre. After creating an account, they can join your event using the Startup code.

Option 3: Send participation info to all startups at once
Alternatively, if you are still accepting applications from startups to pitch at your event, you can post the 6-digit code on your website as well as in your communications. Startups can use the code to apply directly through the app. The startup code can be found in the Instructions box at the bottom of the Event Info page. You can also find it in the email you received from Pre when you first submitted your event details.

You can remove any applicant from the list by simply tapping the Delete button next to their name. Once you do so, the deleted presenter will be automatically notified.

The order in which the startups are displayed in the Startups Participating box is the order in which they will be displayed on the Investment screen. You can reorder the startups by clicking on the Reorder button. This will take you to the Startups Reorder screen where you can hold + drag the startup name to the order you like.

Note
Do not activate your event until you see all startups in the Startup Participating box. Once you activate the event, only those startups which are in the box will show up on the investing screen at your event. You will not be able to make changes after activation.

C. Rating Criteria

You can change the default rating criteria that your audience will use to rate each pitch. To change the default criteria, tap on the Edit button. It will take you to the Rating Criteria screen.

If you do not want to have a ratings feedback for the startups at your event, tap the Disable switch at the top of the page.

The questions displayed are the ones that the audience will see and rate. To delete or edit any question, tap on the right end of the box containing that question. If you want to add a custom question, tap the ADD button at the bottom of the page.

To change the order of a question, tap on the question, hold it and drag it to the position you will like it to be at.

Once you are satisfied with your Rating selections, exit the screen using the back arrow button.

3. Activating the Event

The final step is to activate the event. This means that the event will be live. After you activate the event, audience can join and start investing preMoney in the startups at your event.

Note
Once you Activate your event in the app, you will be unable to make any further edits, including adding or deleting startups and editing the rating questions.

Before you activate, make sure ...
1. Your Event Details are correct
2. All of the Participating Startups are on the list.
3. Your rating criteria are relevant to your event

4. Running your Event with the app

So you’ve set up your event details, Activated your event into the app... now it’s time to compete! After activation, you’ll be taken to the Host screen.

This is the interface for controlling the event! To get to this screen from the Dashboard, tap the Host button and tap the name of your event on the View Info screen.

A. Event Code

Your event code will be the way for your audience to gain access to your event in the app. Your audience will login to their preInvestor accounts, and enter this Event Code into the Join section on the Dashboard.

Once you give your audience access to your event, they will immediately be able to start investing, rating, and messaging the startups; so it is best to release your event code as close to the start of your event as possible.

Your event code can be found at several places: 1) in your event creation email, 2) in your event activation email, 3) on the Event Info page before activation, and 4) on the Event Console screen after activating the event.

B. Judges Code

If your event will have judges or panelists, they should use the 8-digit Judges Code. Judges use a preInvestor account similar to the audience.

The judges and the audience will use the same criteria and the same amount of preMoney for the event. However, the judges' collective preInvestments and rating decisions will be calculated and displayed separately from that of your audience.

In the absence of a panel, you can use the judges code to differentiate certified investors from the general audience.

Note
If a user has already joined your event as a preInvestor but you would like them to be a Judge, simply have them join the event once again using the Judges Code. The transition will be made automatically. But keep in mind that a user can switch roles only once per event.

C. Reminders

Throughout your event, be sure to remind your audience to Rate each pitch (if you’ve enabled Ratings), to send messages to startups, and to actively invest. The more engaged they are throughout your event, the more rewarding their experience and the more valuable your event becomes for every participant!

A simple announcement in between pitches or reminder slides in a presentation are effective ways to keep your audience active and participating!

5. Ending the Event

Once your last startup has presented, you’re almost at the end of your competition! Give a 5 minute warning before you end the event in the app, so your audience and judges can make any final adjustments to their preInvestments.

On the Host Screen, tap the End Event button to officially close the Investment Window. At this point, your audience cannot make any more changes to their investments. When you are ready to announce the winners, tap the Display Results button. When you do so, all participants will be immediately able to view the results on their devices.

That is how you use the Pre app to make your pitch event more fun, engaging and rewarding for all your participants. For further help or details, you can contact us.